Regulatory Compliance

Our Compliance Regulations apply to all group companies of SEG, and seek to ensure lawful behavior throughout our business activities. These regulations describe our internal Compliance System, which includes a whistleblowing protocol via our Compliance Hotline. The regulations appoint the Director of the Compliance and Legal Department of Shizen Energy Inc. as Compliance Officer, who is responsible for investigating the suspected violation and for proposing corrective actions to the Board of Directors. If it is considered that a director of SEG is involved with, related to, or the cause of the violation, then an auditor of SEG shall decide on the action to be taken against the violation. The internal whistleblowing system in place at SEG for reporting of grievances or suspected cases of compliance violations is formalized through our Compliance HotlineRegulations.

Antitrust

We have integrated the Japan Act on Prohibition of Private Monopolization and Maintenance of Fair Trade (“Antimonopoly Act”) into our internal Competition Law Compliance Guidelines. The purpose of these guidelines is to help our crew members understand and recognize possible cartel or collusion, bid-rigging, and other unfair trade practices in their business activities.

Cybersecurity

As we rapidly scale up our business to accelerate the clean energy transition, we are establishing a strong Information Technology (IT) foundation that supports our scalability and operational excellence.

As we rapidly scale up our business to accelerate the clean energy transition, we are establishing a strong Information Technology (IT) foundation that supports our scalability and operational excellence.

Corruption

We have adopted clear Anti-Corruption Regulations which prohibit bribery, establish a reporting system for inappropriate entertainment, donation or reception of money or goods, and prescribe precautions when dealing with counterparties who are public officials. The purpose of these regulations is to prevent the violation of various domestic and foreign laws and regulations related to bribery, and applies to all officers and employees of SEG. The Regulations are accompanied by Anti Corruption Guidelines as well as regular training, which support our crew members in recognizing, avoiding and appropriately managing corruption and bribery incidents.

Business Partners

Our Regulations on Exclusion of Antisocial Forces aim at preventing any business transactions with any group or individual qualified as “Antisocial Forces” under Japan Law, or with companies or individuals listed in Sanction List Targets (such as those of the U.S. OFAC, the United Nations, the EU, the UK Treasury, and the Japanese Ministry of Finance).

We conduct specific due diligence processes in accordance with our Business Partner Compliance Check Guidelines before any transaction with new potential business partners may be conducted. The Compliance Check may also be further conducted periodically if deemed necessary. Compliance Check must also be conducted on investors, investees, transaction counterparts, as well as officer candidates for the position of director or other important position.

Personal Information Protection

We comply with the Japan Act on the Protection of Personal Information, and we have developed a Personal information protection management system (PMS) to set out the policies, structures and rules to protect personal information including the Personal Information Protection Regulations. Our Privacy Policy is publicly disclosed on our website.

Combat Harassment & Discrimination

We take actions to prevent, report and take disciplinary actions against sexual or gender harassment, power harassment, or maternity harassment. In particular, disciplinary action may include reprimand, wage reduction, suspension, demotion, or dismissal of the employee according to the seriousness of the act. This is clearly explained to all employees in our Rules of Employment.

We have also established a protocol for crew members to consult or report on cases of harassment in the workplace. Our internal Harassment Consultation desk is responsible for treating all harassment cases seriously and anonymously. Alternatively, crew members can also directly contact an external lawyer appointed by SEG, which may be consulted either in English or Japanese, to handle the harassment case.

Breakdown Cultural & Language Barriers

To be able to attract great talent from around the world, our internal communications are conducted in both English and Japanese. We have in-house specialists who provide linguistic support for translation and verbal interpretation for carrying out multilingual events or meetings. We also facilitate English or Japanese language lessons for our crews.